WHO WE ARE
The Idea Suite helps some of the leading companies in North America invent new brands, products, services or approaches to transform their growth. Our key offerings include innovation projects, strategy workshops, insights projects, and capability-building programs. Our work spans a wide range of industries and sectors and is fun, challenging and highly creative. We are a small but fast-growing agency (< 10 employees) located in mid-town Toronto.
Unlocking the creative potential of people and businesses through innovation.
WHO YOU ARE
You are a positive-minded team player who builds energy in the workplace
You’re a people person – you love meeting and interacting with new people, getting on the phone to talk to people to solve problems, and working in a team environment
You love supporting others in every way possible to maximize their effectiveness and wellbeing – you proactively look for opportunities to help
You thrive working in a dynamic, fast-paced entrepreneurial environment – you are fast and highly flexible and have a high tolerance for ambiguity; you always seek to clarify and verify expectations
You’re computer and tech savvy! You’re a fast typist with proficiency in all key Office programs (including Outlook, Excel, PowerPoint, Word); you are extremely well versed in computers (Mac and PC), iPhones, printers, social media; you embrace the use of digital apps and tools in your personal and professional life; you can easily learn and adapt to new digital systems/processes and train a team on them
You have exceptional and proven attention to detail – in particular, you never forget a task; you enjoy and excel at working with, analyzing and reconciling numbers, transcribing conversations, and proof-reading written communication.
You are highly organized and love managing multiple priorities at once – the more you have going on, the better!
You’ve a creative problem solver who enjoys overcoming barriers and finding creative solutions to make stuff happen
You have a growth mindset – you are hungry to learn and self-aware with a constant desire to improve and to add as much value as possible
You have a proven work ethic with the utmost integrity
You can handle rigorous physical work and are available to travel (on average 1-2 short trips per month; sometimes none; sometimes more)
You have demonstrated skills in and are highly comfortable/confident in each of the following areas:
Creative thinking and problem solving – personally developing creative ideas that generate positive results; finding solutions to complex problems using a combination of creative thinking, data, and your intuition
Collaboration – working effectively in a team environment; managing clients/customers; developing strong relationships internally and externally
Project management and delivery – developing and managing critical paths to deliver a project on time and with excellence; effectively allocating resources (time, money, people)
Undergraduate 3 or 4-year university degree
Experience working in a client or customer-facing service role
Ideally, 1-2 years’ experience in a full-time client or agency-side position in one of the following capacities:
o Project Management
o Marketing or Innovation
o Account Management
o Event Management
A valid G class driver’s license would be considered an asset, but is not essential
WHAT YOU’LL DO
Your primary responsibility will be to support and take ownership of innovation and research projects, supporting the Innovation Directors and Presidents managing the project in every capacity required. Your responsibilities will include everything from:
Project management & logistics
Calendar management, organization of team meetings
Ensuring that action items are captured and assigned to various team members
Administration and organization of projects – ensuring that all of the little details are considered and delivered
Client contact, invitations, client service and care
Managing consumer and expert recruiting, including liaising with recruiters, writing specs, and screeners, handling incentives, etc.
Researching and collecting inspiring stimulus through online and in-market collection; creating stimulus decks
Preparing client documents and videos
Doing research for proposals
Travel booking and management – you will book travel for team members, including liaising with our travel agent as necessary, and ensuring flights, hotels, cars are booked
Workshop management – you will own all logistics for client (and internal) meetings including venue searching and booking, catering, printing materials, preparing templates as required, packing of the supplies, ensuring necessary AV solutions are in place, etc. You will frequently attend workshops with duties including setting up AV, hanging materials on the walls, unpacking and packing kit, managing meals and snacks, dealing with ad-hoc client requests, etc.
Doing whatever is required to get the project delivered, from the small details of organizing catering and notebooks all the way to working with clients in workshops
Additional responsibilities will include:
Relationship building – you will build and maintain great working relationships with suppliers, clients and colleagues
Research / online searching – this could include everything from researching/sourcing sample products for team workshops, to finding inspiring articles and stories for the team’s development or to post externally, etc.
Small project management - You will lead ad-hoc projects as they arise
Building the company’s brand through marketing and social media activities
As part of a small start-up team, pitching in wherever the need arises
PLEASE NOTE: This is a 40 hour/week contract position with a flexible length of 3-12 months (to be agreed), with the strong possibility to extend to a longer contract or full-time position.
Compensation will reflect the experience of the candidate.
To apply, please send a CV and cover letter to firstname.lastname@example.org with the heading ‘JOB APPLICATION - PRODUCER’. In addition, we would love to read your answers to the following three questions:
1) What moment in your career to this point are you most proud of, and why?
2) What are you passionate about?
3) What are your three unique/stand out skills?
The deadline for submissions is Friday, March 29th, 2019
We look forward to hearing from you!